POSITION TITLE: Accounting Assistant
Under direct supervision, the Controller accomplishes the objectives of the Finance Office by performing a variety of accounting functions, including maintaining accounts and financial records and all accounts payable activities; Preparing payroll and maintaining payroll records; Preparing reports for funders, governments, and other regulatory agencies. Maintains confidentiality of all privileged information.
This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.
Essential Duties & Responsibilities:
- Receives and classifies incoming invoices for accuracy and completeness, prior to payment.
- Verifies data on invoices, ensures appropriate attachments are included, and reconciles invoices with purchase orders and receiving records.
- Codes account numbers, for distribution of costs, and inputs into computerized accounts payable system.
- Examines documents and invoices, for errors or discrepancies; notifies departments or vendors of errors and initiates corrective action.
- Prepares and generates checks, for vendors or other payees; obtains signatures on checks and sorts for distribution.
- Processes cash receipts and reconciles cash receipts report, monthly.
- Prepares bank deposits and maintains deposit files.
- Receives, reviews, prepares, and distributes purchase orders.
- Organizes and maintains accounts payable ledgers, logs, and filing system, according to established procedures.
- Provides accounts payable information to appropriate staff.
- Prepares Payroll for processing including maintaining associated Human Resource records.
- Maintains Human Resource professional and confidentiality standards.
- Files payroll taxes in a timely manner (to avoid late fees and penalties) and prepares related periodic reports for agencies.
- Assists in the preparation of financial reports.
- Researches accounts, as needed.
- Contacts vendors and other payees to settle any discrepancies or problems regarding claims for payment.
- Maintains liaison with accounting staff, vendors, and other employees, to correct errors and ensure effective processing of accounts payable.
- Prepares reports for various government agencies.
- Ensures accuracy, completeness, and timeliness of all processing.
- Maintains all appropriate documentation and generates reports, as required.
- Maintains strict student confidentiality and compliance with the Family Education Right to Privacy Act.
- Embodies Native Forward Core Values and promotes the Native Forward organization, staff and programs, in a positive and professional manner.
- Contributes to a team effort in accomplishing related results.
- Perform other duties as required.
Associate degree in Accounting, Finance, or other related field and two years of accounting experience; or equivalent combination of education and experience.
Valid Driver’s License required. Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.
Knowledge, Abilities, Skills, and Certifications:
- Knowledge of Generally Accepted Accounting Principles (GAAP), including accounting, bookkeeping practices, and record-keeping procedures, as well as appropriate local, state, and federal regulations and requirements.
- Knowledge of modern office practices, procedures, and equipment.
- Knowledge of research methods, and techniques.
- Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
- Ability to communicate effectively in the English language, both verbally and in writing.
- Ability to maintain, interpret and analyze financial records.
- Ability to maintain, interpret and analyze human resource records.
- Ability to apply concepts like fractions, percentages, ratios, and proportions to practical situations.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Ability to maintain confidentiality and high standards of ethics.
- Ability to follow oral and written instructions.
- Ability to handle multiple tasks and meet deadlines.
- Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds, employees, and officials.
- Ability to meet strict timelines.
- Skills in operating business computers and office machines, including various software applications, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
- Skill in using computerized accounting software programs, and office equipment, including 10-key adding.
While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle or feel; reach with hands and arms and talk or hear. The employee frequently is required to walk. The employee, occasionally, is required to stand, stoop, kneel, crouch, or crawl. The employee must, occasionally, lift and/or move up to 40 pounds.
Work is generally performed in an office setting, with a moderate noise level. Extended hours and irregular shifts may be required. Tight time constraints and multiple demands are common. Travel will be required for training, meetings, conferences, presentations, and other events.
Please submit your letter of interest and resume to firstname.lastname@example.org